Introduction to SimplyAnalytics

SimplyAnalytics is a web-based data visualization application. It can be used to create simple thematic maps and tables from census and other socio-demographic data, as well as business point data. This online tutorial will provide an introduction to the tool and a few of its many possible uses, through the following seven steps, with exercises interspersed to test your understanding:

STEP 1: Accessing SimplyAnalytics
STEP 2: Setting up a Project
STEP 3: Creating a Thematic Map
Exercise 1

STEP 4: Mapping Business Locations
Exercise 2
STEP 5:
Options for Exporting Maps
STEP 6: Creating Reports
Exercise 3
Exercise 4
STEP 7:
Getting Help

Let's begin!

 

STEP 1: Accessing SimplyAnalytics

All U of T students, staff, and faculty have access to SimplyAnalytics. SimplyAnalytics is accessed through a web browser (Firefox or Internet Explorer). If you are off-campus, you need to login with your UTORid before you can use SimplyAnalytics. In this case, you should start by accessing SimplyAnalytics through the library’s website. Go to https://onesearch.library.utoronto.ca. Type “simplyanalytics” in the search box. In the results, under “Journals & Databases”, click “SimplyAnalytics”:

The library catalogue record appears. Under “Holdings”, click “SimplyAnalytics” again:

You will then be prompted to login with you UTORid. Once you have done so, the SimplyAnalytics login screen will appear.

Create a new account, or login if you are a returning user (returning users who created their account using the old version, known as “SimplyMap”, can continue to use the same account.

Note: if you are on campus, you can go directly to http://www.simplyanalytics.com. Click on “Sign in” at the top right-hand corner.

Once you have logged in, you’ll see the SimplyAnalytics main screen. You may be offered a tour of the site, which briefly introduces you to its layout. Following this, if you are not immediately prompted to create a new project, click on New Project at the top of the screen to do so.

STEP 2: Setting up a Project

In the “New Project” window, you first need to select a county. SimplyAnalytics contains data for Canada and the US, but you can only create a project for one country at a time. For your first project choose Canada.

You then need to focus the map on a particular area within Canada. Don’t worry, this can be changed at any time. It will simply provide your map’s initial view area. Type Toronto in the search box.

Notice that SimplyAnalytics makes several suggestions for Toronto. This is because there are several different geographic units used in the Canadian census, that have the name Toronto – there is a Toronto Census Metropolitan Area, a Toronto Census Division and a Toronto Census Subdivision. Have a look at the information box below (marked ASIDE) for details of what each of these mean. For this exercise, choose the Census Metro Area (which is the largest “version” of Toronto, including the city and its surrounding municipalities).

The Toronto CMA appears in a blue bar below the location search box. You could add additional locations to your project if you chose, but for now, let’s just use the one. Click Next.

A pop-up window appears letting you know that SimplyAnalytics will include three basic census variables in your project by default. We will add additional variables in STEP 3; for now, select Create project.

When you create a new project, the initial view is always a map, though you can also create a range of reports (which we will look at later on). Notice in the toolbar at the top of the map, that by default the map is displaying the total population (most recent available year) in the Toronto CMA. The Toronto CMA is represented by the yellow outline on the map. Notice the third box in the toolbar that says “by Census Subdivision”. SimplyAnalytics will always show you your chosen map geography broken down by another, more granular level of geography. Census divisions are represented by the light grey lines on the map. All of the options in this toolbar can be adjusted, which we will do in the sections to come.

Click on the name of your project at the top of the screen. Give your project a new name of your choice. Hit Enter to save the new name.

Your first project is now set up and ready to go.

ASIDE: Canadian census geography

“Census geography” refers to the geographic units used by Statistics Canada for disseminating information about the Census of Canada. Here are definitions of each of these types of units.

  • Province/Territory: “Portion of Canada’s land area governed by a political authority. Canada is divided into 10 provinces and 3 territories.”
  • Census Metro Areas (CMA): “Area consisting of one of more neighbouring municipalities situated around a core. A census metropolitan area must have a total population of at least 100,000 of which 50,000 or more live in the core.” There are 33 CMAs in Canada as of the 2011 census.
  • Census Division (CD): “Group of neighbouring municipalities joined together for the purposes of regional planning and managing common services (such as police or ambulance services).” In Toronto, the amalgamated City of Toronto corresponds to the Census Division unit.
  • Census Subdivision (CSD): “Area that is a municipality or an area that is deemed to be equivalent to a municipality for statistical reporting purposes (e.g. as an Indian reserve or an unorganized territory). Municipal status is defined by laws in effect in each province and territory in Canada.” The Toronto CSD is the same as the CD (see above), because of amalgamation.
  • Census Tract (CT): “Area that is small and relatively stable. Census tracts usually have a population of 2,500 to 8,000 persons. They are located in large urban centres that must have an urban core population of 50,000 or more.”
  • Dissemination Area (DA): “Small area composed of one or more neighbouring dissemination blocks, with a population of 400 to 700 persons. All of Canada is divided into dissemination areas. It is the smallest standard geographic areas for which all census data are disseminated”.
  • Canada Postal Code: “The postal code is a six-character code defined and maintained by Canada Post Corporation for the purpose of sorting and delivering mail.”

Source: Statistics Canada’s census dictionary.

 

STEP 3: Creating a Thematic Map

This step will bring you through a number of the functions available on SimplyAnlaytics, with the ultimate goal of making a map of average houshold income by sensus subdivisions within the Toronto CMA. Our work will be broken up according to the development of the following skills: 

a) Navigating and Exploring the Map

b) Selecting a Variable

c) Refining the Location

d) Legend Editor

e) Map Management

---------------------------------------------

A) Navigating and Exploring the Map

Use the map toolbar to navigate and explore them map you have created.

Click the “i” icon to activate “information” mode. Click on any census subdivision on the map. The information window will appear, telling you the name of the census subdivision as well as the total population for that location (or whatever other information you are mapping: population is generally the default having made a new project). Notice you can also add any individual location showing on a map to a new project, or to your favourites list. You could also give this location a custom name if you wished, using the “Add alias location name” option. When you have finished looking at the details, close the information window.

B) Selecting a Variable

Notice the panel at the left side of the screen. It has three tabs, “Locations”, “Data” and “Businesses”. Select the Data tab if it is not already selected.

The individual data characteristics that you can include on your map are known as “variables”. Various categories of variables are listed in the Data tab. Click on Income. The variable selection panel appears.

At the right-hand side of the panel is a list of possible variables to add to the map. There are quite a lot of them! There are variables that show the total number of individuals or households making a certain income range, as well as variables showing total, average, or median income. You can use the various filter options to narrow down your options if you like. For example, under “Data Type”, select average. The selection you have made appears at the top of the window as a blue box, which can be removed at any time if you change your mind.

Let’s take a closer look at the third variable in the list, “Households by Income (Current Year) | Average Household Income (Current Year $)”. You can find out more about this variable by clicking the menu button (icon with 3 dots on it) and choosing View Metadata.

The “Variable Metadata” window appears. Here you can find out some additional details about this variable. We can see that it is an estimate variable for the current year (2017) and that it comes from an organization called Environics. So, we have determined that this data is not official census data from Statistics Canada. That doesn’t mean it is bad, it is simply important to be aware of your data sources, and to cite them correctly when you use them in your academic work.

Close the metadata window when you have finished reviewing the information. Click on the menu button for our variable of interest again and select Use this Data Variable. Notice that the variable now has a check mark on it. You can add as many variables as you like at once, and later you will be able to toggle which one is shown on the map. For now we will just add the average income variable.

 

One final thing before we close this window.  Click on the menu button for our variable of interest again and select Add to Favorites.

You can add any variable to your favourites list in order to find it again easily in the future. Now close the variable selection panel. In the data panel, you can click on the star icon and all the variables you have favourited will be available.

Now have a look at your map. Notice that the variable being displayed is now the household income variable. Click on the drop-down menu. At any time, you can choose amongst all the variables that have been added to this map. Right now, we have the three default variables SimplyAnalytics always adds, plus our household income variable. Leave the income variable selected.

C) Refining the Location

We’ve already chosen to create our map of the Toronto CMA. However, right now the map is showing CMA broken down by Census Divisions. We want to show Census Subdivisions. Click on the drop-down menu for Census Divisions, and change the selection to Census Subdivisions instead.

The map will refresh and now the light grey boundaries will show smaller regions which correspond to municipalities. Some select municipalities will be labelled.

Note also that you can change your overall geography at any time by selecting the Locations tab in the left-hand panel. You can search for a new location there. For example, search for Hamilton. Click the CMA option for Hamilton.

Your map will now show Hamilton instead.  Now, in the drop-down menu above the map, you can choose between the Toronto and Hamilton CMAs at any time.

You also have several options for creating custom locations. Let’s imagine that your research area actually includes both the Toronto and Hamilton CMAs and you want to map them both at the same time. On the Locations tab, click Create new combination location.

The “Create Combination Location” window appears. In step 1, give your custom combination location a name. In step 2, search for Toronto and Hamilton and add each CMA to the list. When your settings match the screenshot below, click Save.

The combination location will appear on the map, outlined in yellow. In the drop-down menu at the top of the screen, this location will now also be available.

Another custom location option is to create a radius location. This can be used to create a radius of a specified distance around a location. This is often used for small geographies. For example, imagine you wanted to study the neighbourhoods near the University of Toronto campus. You could create a radius location of 2km from the centre of campus to delineate your study area. Let’s create this now. In the Location tab, select Create new radius location.

The ”Create Radius Location” window appears. Let’s try to pinpoint the centre of campus as closely as we can by searching for the postal code of the downtown campus, M5S 1A5. Notice that the search results suggest a dissemination area, DA4157. Dissemination area is the most detailed census geography that we can map data for. You can search for postal codes in SimplyAnalytics, and the system will map them to the dissemination area in which they fall. This is handy because, while postal codes are often familiar to us, we rarely know dissemination area codes off the top of our heads! Click on the suggested dissemination area to select it.

Next set the radius to 2 kilometres, and name the location University of Toronto area. Click Save.

The new radius location is added to your map. The original dissemination area is highlighted in yellow, and the 2km radius is highlighted in orange. If this is rather difficult to see on your screen, try zooming out once using the zoom slider on the map (or your mouse’s scroll wheel).

At any time, you can view all your custom locations from the Locations tab, by clicking on View your custom locations.

You can also save any location you have recently used to your favourites list. On the Locations tab, click the Recent Locations button (clock icon). The list of all your recently used locations appears. Click the More options button (three dots icon) for Toronto, then choose Add to Favorites. Close the Recent Locations menu.

Notice that now a star icon has appeared beside the recent locations icon. Click it, and you will see Toronto is now listed as a favourite location. You can do this for any location you think you would like to access again later without searching for it again. Favourites are available across projects.

Let’s go back to the Toronto CMA to continue designing our map. Choose Toronto from the drop-down menu at the top of your map. Make sure Census Subdivisions is still selected as the geographic breakdown.

D) Legend Editor

This map isn’t really very interesting. Almost the entire CMA is displayed as one colour! You can make some changes in the legend to display the data more clearly. On the legend in the top right-hand corner of the map, click Edit.

The Legend switches to edit mode. Change the classification method to Quantiles (Local). Notice how the income ranges get adjusted and the map now depicts the differences between the CSDs more clearly. You can also explore the other classification methods if you desire.

If you like, you can change your map’s colour scheme. If you’re finding it difficult to see the grey outlines of the Census Subdivisions, you could make their outlines thicker (e.g. change the thickness to 2). You could change the outline colour if you like as well.  

When you’re finished editing the legend, click Done. Your map may look something like the screenshot below.

E) Map Management

There is no need to save the maps you create in SimplyAnalytics – they are saved automatically and appear within your project as “views” listed down the right-hand side of the screen. We have been working on the listing currently called “Map”. (We’ll be looking at the comparison reports and rankings a bit later). Click on the tiny arrow at the top left-hand corner of the Map listing, and select Rename.

Give your map a more descriptive name. Hit Enter when you’re done typing to save the new name.

You can have as many maps as you wish within a project. Let’s create a new map now which we will work with in the next section. Click the New View button.

The “New View” window appears. In the “Map” box, click Create.

You will be presented with a page called "Edit Map," where you can select which location, data, or businesses you would like presented in this map view. Press "Done" once you have made your selections. 

You can then rename this map view to “Exercises” in the same way as your renamed our first map.

Finally, click on Manage Project at the top of the screen. Here, you will be shown a summary of all the locations, data, and views currently in your project. You can remove, edit and rearrange your project as you desire. For example, let’s say we know we are no longer planning to work with the University of Toronto custom area in this project. Click the “x” to remove it. It will still be available in other projects you might create in the future.

EXERCISE 1

SimplyAnalytics contains much more than the income variable we looked at in the first task. Take this opportunity to explore the Data tab to find variables of interest to your research.

Task: Map a variable of your choice, this time showing census tracts within the City of Toronto (Census Subdivision).

Click on the map we created named Exercises. This is where you will create your own map.

In the Data tab, take a closer look through the different categories of variables. When selecting a variable, choose “View Metadata” first and read the information provided about the data.

You can also choose to browse the variables by dataset rather than by category. Click the drop-down menu next to Category, and change it to Dataset.

The listing of datasets appears. You can see there are datasets about health, spending, daytime population (i.e. place of work data) and more.

To learn more about the different datasets and data providers contained in SimplyAnalytics, go the Support menu and choose Data Documentation.

The “Data Documentation” window appears. This describes the data sources for both the Canadian and US variables in SimplyAnalytics. You can look at even more detail by clicking on the complete variable list for SimplyAnalytics Canada.

Take some time to explore the full range of variables and create a map showing a variable by census tracts within the City of Toronto (Census subdivision). Here is an example of what your map might look like. Remember that your map’s distribution will differ depending on the variable you chose.

STEP 4: Mapping Business Locations

You may have noticed a tab in the side panel called Businesses, which we haven’t worked with yet. This allows you to add business locations and points of interest to a map or report. Let’s do so now, with our Toronto Avg Income map. Click on the map in the views listing to activate it.

Select the Businesses tab in the left-hand panel. You can search for points by typing a keyword, business name, NAICS code or SIC code into the search box.

For example, imagine you wished to show all the Canadian Tire stores in the Toronto area on the map. Enter Canadian Tire in the search box and hit Enter.

The matching businesses are immediately shown on the map, and the search phrase is included in the legend.

Note: when you see numbers written on the dots, that means there is actually more than one matching point located in that area. When you are zoomed out to the entire GTA, the locations can’t all be shown at once, and instead they are generalized and grouped. If you zoom in you will start to see individual points. Go ahead and zoom in.

You can search by category of store as well as by specific store name. In the search box, type hardware store and hit Enter. Your new search replaces your old search on the map and in the legend.

Another option is to browse businesses by category. Instead of typing in a search term, click Browse business categories. This allows you to browse categories according to NAICS (North American Industrial Classification System) codes. Click 44 Retail Trade, then 4441 Building Materials and Supplies Dealers, then 444130 Hardware Stores. The map updates.

Click on any hardware store point on the map. An information window appears. This window shows all the information available about this particular business. It’s address, several business classification systems (including NAICS as well as SIC or Standard Industrial Classification system), its sales volume and the number of employees at that location. Notice that in this case the NAICS code is not actually listed as 444130 which we searched for. This is because each business has a “primary NAICS” and up to 6 additional relevant NAICS codes assigned. Businesses will be shown on the map if any of the assigned NAICS codes match our search, but only the primary NAICS code is displayed in the information window. There are other ways to view all assigned NAICS codes, which we’ll see later.  Close the information window.

The final, and most sophisticated, way to identify businesses is to use advanced search. Click on Use advanced search in the Businesses panel. The “Advanced Business Search” window appears. Let’s first add a search parameter to find the NAICS code for hardware stores, similar to what we did previously. In the first box choose NAICS. In the second box, select Starts with. When you click in the third box, a browse menu comes up. Drill down until you get to 444130 - Hardware Stores.

Next click Add condition.

For this condition, in the first box, choose Sales Volume. In the second box choose Is greater than. In the third box, type 5000000 (five million). We’ll find hardware stores with a sales volume greater than $5million annually. Click Search.

Again, the map and legend update with the results of our search.

If you like, you can edit the name of your point set within the legend by clicking on it. For example, change the name to Hardware stores, sales vol>$5M (the number of characters is limited).

 

EXERCISE 2

Switch to your Exercises map.

Task: Add a set of businesses to the map you created in Exercise 1. Choose a zoom level that you think works well for your data, and give your business set a name in the legend.

Take the time to play around with the different search options for refining your set of businesses.

 

STEP 5: Options for Exporting Maps

Choose the Toronto Avg Income map. If necessary, zoom out so that the entire Toronto CMA (yellow outline) is showing. Click the View Actions button near the top right-hand corner of the screen. Here is where you can set some additional view options before you export a map:

  • Show Legend: toggle the legend on and off.
  • Show Map Labels: label the geographic locations on the map. 
  • Highlight Location: toggle the yellow border on and off.
  • Apply Location Mask: only show data within the yellow border

The Export Shapefiles option is a very useful option as well, it allows you to download the thematic map variable as a shapefile (geospatial data file) for use in Geographic Information Systems (GIS).

 *Note: the business locations cannot be directly downloaded as a shapefile.*

If you do not want a shapefile, you will instead  click on the Export button once you have finished setting your view options.

The “Export Map” window appears. This is a 3-step process. In Step 1, drag the dotted outline until the map area you wish to export is all included. Select different paper size and orientation if desired. When you are finished, click Continue to Layout.

In Step 2, make any layout adjustments you desire. For example, change the Legend Theme to Dark. Add an inset map and a north arrow. Drag these items around the map until they are in your desired location. When you are finished, click Continue to Export.

In Step 3, select your desired file format (e.g. PDF). Change the toggle option from Email to Save to computer. Click Finished.

When your download is finished, you can open it and check how it turned out.

STEP 6: Creating Reports

This step will be broken up into three sections, along with two Exercises:

a) Creating a Business Report

    EXERCISE 3

b) Creating a Comparative Report

c) Creating a Ranking Report

    EXERCISE 4

---------------------------------------------

A) Creating a Business Report

A businesses report view was already created when we started adding businesses to our map. Click on it now from the views bar.

The businesses report will appear. Along the top of the report, you can choose the businesses search you wish to display in your report. If your “Hardware stores, sales volume >$5m” search is not selected, choose it now. The location should be set to Toronto CMA, though this can be changed as well from the drop-down menu.

The report itself appears in the main window. It contains a listing of all businesses that matched your search parameters, within your selected location. You can use the scroll bar at the bottom to look at additional columns in the report.

 

For those interested in mapping, note that this report includes the latitude and longitude for each business, so you could use this report in Geographic Information Systems (GIS) software.

Next, open the View Actions menu and choose Columns. Here you can see that there are additional columns available that are not displayed in the default report view. For example, we mentioned earlier that many businesses are tagged with multiple NAICS codes, a primary code and one or more secondary codes. You could see all the NAICS codes by adding check marks to them in this menu.

Note: not every business will have data for every available column. The default report view shows the columns that are most commonly populated.

Once you have configured the report columns, you can export the report. Click the Export button. Choose your “File format” and “Export to” options and click Export.

You do not always need to start in a map view to create a businesses report. You can create a new businesses report at any time by clicking New View.

The “New View” screen appears. Under “Business Table”, select Create.

The setup screen for your new businesses report appears. Here you will be able to select any location and business search you have done in the past, or you can run new searches using the side panel and the results will immediately become options in your setup screen. When you have made your selections, click Done.

Your business report appears. You can continue to modify the report at any time by running new searches for businesses or places in the side panel. These will immediately become available in the drop-down menus at the top of your report.

 

EXERCISE 3

Task: Using the Businesses 2 report view, generate a businesses report. Give the report a new name, and export it to a file.

 Take the time to play around with the different columns available. Open up your exported file and have a look at it.

 

B) Creating a Comparative Report

The comparison report will let you create a table comparing several locations and/or several variables. Every new project has one comparison report view included by default. Click Comparison Report on the views bar. (Note: you can always create more comparison reports by clicking New View). The basic comparison report appears.

     

Your default view may differ slightly, but in general it will display one or more variables and locations. To configure this, open the View Actions menu and select Edit View.

Here you can choose which locations and variables to display. You can select as many of each as you like. You can also add any new locations and variables by running searches in the side panel. We will now create a report to compare the percentage of mandarin speakers in the Toronto and Hamilton CMAs. To begin, go to Locations and add Hamilton to your selection.

Next we need to search for a new variable. Select the Data tab on the side panel. This time instead of browsing by category or dataset, we’ll run a search. Type mandarin in the search box and hit Enter. The search results will appear.

We can see from looking at the results that we could use data for “mother tongue” or “language spoken most often at home”. Let’s use “mother tongue”. For the % Household Population by Mother Tongue variable, select the More options button and choose Use this Data Variable.

Close the search window by clicking on the X in the top right-hand corner. Our new variable has now been added to the “Edit Comparison Report” window. Un-select all other variables, leaving only the mandarin speakers variable selected. Click Done.

You don’t necessarily have to be in “Edit Comparison Report” mode to add variables to the report. Let’s add the percentage of Cantonese speakers to the report as well. On the Data tab in the side panel, search for cantonese and add the % Household Population by Mother Tongue variable (by selecting Use this data variable from the options). Close the search results window. This variable is now included in the report.

At any time, you can remove a variable from the report by clicking on it, and choosing Hide Data Variable from this Report from the pop up menu.

When you click on a location, a pop up menu also appears, which will let you hide the location and will also give you some sorting options. Click on Hamilton, then choose Sort, smallest to largest.

The order the data variables are listed will change so that the one with the smallest value in Hamilton will be listed first.

Finally, just like with the previous report, you can rename it and export it if you desire.

 

C) Creating a Ranking Report

The ranking report will let you create a table view and compare data for all geographic units within a location, ranking them by your chosen variable. Every new project has one ranking report view included by default. Click Ranking on the views bar. (Note: you can always create more ranking reports by clicking New View). The basic ranking report appears.

   

This report is displaying the census divisions within the Toronto CMA. It is displaying three variables by default, and sorting the table based on one of these variables (total population). Your default view may differ from the screenshot depending on what locations and variables you have used in your map.

Task: Create a report to compare the expenditures on food and women’s clothing for all census subdivisions (municipalities) in both the Toronto and Hamilton CMAs.

We can set up some of these parameters immediately using the drop-down menus at the top of the screen. Change census divisions to census subdivisions. Change Toronto to the combination location we created earlier for Toronto & Hamilton CMAs. (As with all reports, you could search for new locations and create new custom locations using the Locations tab in the side panel at any time, and these would be added to your options list.)

Now we need to add our variables. In the Data tab on the side panel, choose the Consumer Behaviour category. In the search box, scroll down in the central panel until you find the date limit options. The default option is always going to be to give you the latest available data. In this case, the latest available is 2017. Because the year 2017 is not yet over, we know that these data must be projections. If we want to use the most recent year for which complete data is available, we can select 2016.

Now, to select the variable, let’s use the filter option. Type food in the filter box. Add the Average Total Expenditure | Food variable to the table.

Next, change the filter term to clothing. Add the variable Average Total expenditure | Clothing | Women’s and girls’ clothing (4 years and over) | Women (aged 15 and over): Clothing to the map.

Remove the variables we don’t want from the table. One way to do this is to click on the name of a variable and choose Hide Data Variable from this Report.

Another way is to go to the View Actions menu and choose Edit View.

In the “Edit View” options you can unselect everything you don’t want to include in your table. Click Done when you are finished.

Your report will now display. You can see the average spending on both food and women’s clothing

You can reverse the order of the columns by clicking and dragging them.

You can change which column the table is sorted by, by clicking on a column and choosing Sort, largest to smallest.

Let’s make one further change. Let’s only show the census subdivisions (municipalities) where the expenditure on food is more than $12,000 on average annually. Click the Filtering button.  In step 1, click on the average expenditure for food variable. This variable will now appear in step 2.  Add the expression is greater than $12,000.  Select Hide instead of Strikeout. Click Apply, then close the filtering window.

Now only census subdivisions with average spending on food of more than $12,000 are displayed. Notice that the word “on” appears on the Filtering button to remind you of the filter you have set. You can remove the filter at any time by clicking on Filtering again and changing the filter toggle from On to Off.

Finally, just like with the previous report, you can rename it and export it if you desire.

 

 

EXERCISE 4

Task: Explore the different reports. You can make any of the report types covered in this workshop, or go to New View and explore additional report options available in SimplyAnalytics.

STEP 7: Getting Help

The Help Centre has various articles describing how to accomplish different tasks in SimplyAnalytics.

If you still have questions, you can contact either the Map & Data Library (mdl@library.utoronto.ca) or SimplyAnalytics support directly, through the links provided in the Support menu and Help Center. 

Data format: 
Utilities: